Note: This position is open exclusively to candidates currently enrolled in the Hiring Our Heroes Fellows Program. Applications from individuals not participating in the program will not be considered.
Highly urgent role- Shortlisting will begin Thursday, 3/26
Location: Onsite Tampa- Onsite 3-5x/ week. (Tues-Thurs onsite always)
Business Center Coordinator: In this vital role we are seeking a highly organized and proactive External Worker to provide comprehensive support to the ACC Site Manager and the Tampa Site Lead, including managing site events, project support and administrative duties. The ideal candidate will possess excellent organizational skills, ability to anticipate business needs, and proficiency with the Microsoft suite of software, MIRO, and other key collaborative suite of applications. The successful candidate will require the ability to prioritize medium complex assignments with discretion, attention to detail, tact, judgment, creativity, and initiative. This role is considered a “site essential” role meaning the duties require the individual to be available to work onsite the majority of the time. (Tuesday - Thursday mandatory, additional days as needed)
Responsibilities:
- Provide administrative support across multiple executive directors at the site, including maintenance of calendars, travel arrangements, expense reports, and other ad-hoc administrative tasks as needed.
- Support the ACC Site Manager in oversight, coordination and planning of site events, including conference room booking and layouts, café and technology support.
- Support the ACC Site Manager in maintaining the Business Resource Center, including management of site, cabinet, and locker storage, mailroom distribution, managing supplies.
- Serve as a liaison to global facilities operations and site security and emergency services, and EH&SS.
- Maintain office supplies, team tables, pavilions, and collaboration spaces.
- Support the ACC Site Manager in executing the operational plan for the ACC Site, utilizing different means of communications and tools (All Staffs, Lunch and Learn, email, newsletter, Yammer, MyAmgen, digital signage, video, MS Teams, MIRO, SharePoint etc).
- Maintain confidentiality and handle sensitive information with absolute discretion.
- Collaborate with internal and external stakeholders to ensure smooth coordination of events, projects and initiatives to include, coordinating food and beverage orders.
- Collaborate closely with corporate affairs to ensure alignment with corporate communications strategy and execution, supporting key communications projects (e.g. newsletters, proof reading copy and leadership content), and partnering on community events.
- Provide administrative support for the Business Resiliency Program at ACC Tampa.
- Organize and support ACC Tampa site orientation, site tours, and external visits
Top 3 Must Have Skill Sets:
Organizational, attention to detail, strong oral and written communication
Experience multiple requests and calendars as well as meeting rooms onsite
Day to Day Responsibilities:
Provide ad-hoc calendar support to 3 executives. perform daily rounds of space and ensure alignment with set standards. Organize, sort, and scan all incoming mail and packages. Review all upcoming meeting room reservations and consolidate in internal meeting tracker.
