About The Role:
As the CBRE Global Property Management Executive Assistant, you will gain exposure to a broad range of senior leaders and business functions to take your career to the next level. We are looking for a driven, positive, and proactive individual to support the Advisory and Property Management team in an executive administrative and project coordination capacity, with room for growth into the operational areas of the company.
The purpose of this position is to provide a wide range of business operations, administrative and general support duties of a highly responsible and confidential nature to leadership. This position will consist of 50% executive administration support, 30% project management and 20% PowerPoint and document creation. This role enables success by helping to anticipate, articulate, and implement across a fast-paced and agile organization - with interactions broadly across the firm and with important external business partners.
The role is open to candidates within the Central and Eastern time zones in the US.
What You'll Do:
* Plan, coordinate, and support meeting with a strong emphasis on calendar management.
* Arrange domestic and international travel.
* Create PPT presentations using company templates that may include charts, tables, maps, organization charts, process workflows, etc., proactively soliciting data from a variety of sources.
* Perform independent research and prepare information for special projects as assigned.
* Review incoming correspondence, lead initiative to determine appropriate action required. Lead and monitor issues for appropriate follow up.
* Draft confidential correspondence, edit documents, take and transcribe minutes of meetings.
* Support senior leadership recruiting efforts and onboarding
* Serves as a liaison between executives, internal management, employees, clients, and visitors as required.
* Reconcile expense reports for various leadership team members.
* Build, maintain, and/or update various databases. Extrapolate, analyze, and present data for management information reporting purposes.
* Take independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and liaison between departments.
* Coordinate the department/business unit record keeping system; update related records and publications; ensure that business/department files are maintained in accordance with company policies and procedures; review requests for information and determines the appropriateness of release.
