Overview
The Facilities Support Clerk supports daily facility operations by managing incoming and outgoing mail while assisting with administrative coordination of maintenance activities. This role includes tracking work orders, communicating with vendors and site contacts, and maintaining accurate records to support efficient facility operations. Training will be provided for systems and processes.
Location: 9295 Prototype Drive
Shift: 7 am to 3:30 pm
Pay: 23.00
- Basic computer skills required (Outlook, Excel, data entry)
- Prior clerical, administrative, or customer service experience preferred but not required
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Responsibilities
Mailroom Duties
- Sort, distribute, and collect incoming and outgoing mail across site locations
- Coordinate daily mail delivery and pickups, including post office runs and special deliveries
- Operate postage equipment and apply correct postage
- Track and manage express shipments (e.g., UPS, certified mail)
- Maintain mail logs and ensure timely delivery of important documents
Maintenance & Administrative Support
- Receive, log, and track work orders and service requests
- Follow up on open requests to ensure timely completion
- Communicate with vendors to schedule maintenance and service work
- Answer and route calls from tenants, employees, and customers
- Assist with assigning daily and monthly maintenance tasks
Clerical & Coordination Duties
- Perform data entry and maintain accurate records, logs, and reports
- File documentation such as receipts, work orders, and compliance records
- Support inventory tracking, including parts, supplies, and PPE
- Assist with ordering supplies and maintaining stock levels
- Maintain required postings, documentation, and site compliance records (e.g., ISO postings)
- Coordinate with uniform vendors and other service providers as needed
Qualifications
Qualifications
- Basic computer skills required (Outlook, Excel, data entry)
- Prior clerical, administrative, or customer service experience preferred but not required
- Strong organization skills and attention to detail
- Ability to multitask and manage competing priorities
- Strong communication skills and ability to work with vendors and customers
