Requisition ID: 181009
Job Level: Mid Level
Home District/Group: Kiewit Industrial District
Department: Administration
Market: Industrial
Employment Type: Full Time
Position Overview
As an Executive Assistant you will perform a variety of administrative tasks and will report to our Safety Director. We are looking for someone that can manage schedules, process expenses, organize meetings and has experience with the Microsoft Office suite. Previous experience supporting as an Executive Assistant is highly desired. You will work with a variety of individuals in our district office and enjoy a fast-paced environment.
District Overview
The Kiewit Industrial District delivers direct-hire construction services for complex industrial projects across the United States. Our work spans multiple sectors, including data centers, mineral processing, energy and water, with projects ranging from small capital work to major EPC projects.
We are committed to safety, quality, and excellence in execution, providing our clients with world-class solutions while offering our employees stability, growth, and career development opportunities within a multi-billion-dollar organization. Our culture is built on collaboration, innovation, integrity, and a shared passion for construction.
If you’re ready to take on complex, high-impact projects and make a lasting difference in the construction industry, the Kiewit Industrial District is where you can build a career that truly matters.
Location
This position will begin in Abilene, TX.
Candidates must be open to relocation based on project needs, skill development, and career growth opportunities.
Responsibilities
• Coordinate schedules, travel arrangements and enter and process expenses.
• Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals.
• Coordinate and arrange travel; prepare travel packets (itineraries, maps/directions and meeting notes).
• Assist with presentation preparation.
• Prepare outgoing mail and correspondence, including e-mails.
• Order and maintain supplies, arrange for equipment maintenance as needed.
• Maintain a working knowledge of current software package and new technologies to improve operations; submit recommendations for improvement.
• Provide logistical support to Kiewit Sponsored events (hosting requirements, secure meeting location, hotel contracts, marketing materials, arrange for catering, and purchase prizes).
• Provide office support including meeting minutes, reception coverage, coordination of team building events.
• Support with the development of presentation materials.
• Perform other duties as assigned.
Qualifications
• 5+ years' applicable executive-level support experience, preferably in one of the following fields: engineering or construction
• High school diploma or general education degree (GED) minimum
• Proficient in Microsoft Office products including Word, Excel, PowerPoint, and Excel. SharePoint and Acrobat knowledge is a plus.
• The ideal candidate has 2+ years of experience managing expenses and travel in SAP Concur.
• Must be positive and proactive, with the ability to maintain strict confidentiality.
• Experience planning meetings in a fast-paced environment.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Demonstrated commitment to ethics and integrity.
• Strong interpersonal, written, and verbal communication skills.
• Team player with the ability to work independently to meet deadlines, goals and objectives.
• Strong organization, time management, and attention to detail.
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Other Requirements:
- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
Equal Opportunity Employer, including disability and protected veteran status.
