Your work days are brighter here.
We’re obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we’re shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you’ll feel it. Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We’re in this together, tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you’ll do meaningful work with Workmates who’ve got your back. In return, we’ll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in you for the long haul. So, if you want to inspire a brighter work day for everyone, including yourself, you’ve found a match in Workday, and we hope to be a match for you too.
About the Team
This Executive Assistant role supports the Regional VP Nordics. The Regional VP works cross functionally with multiple business partners who support each other to deliver revenue for the Nordics region. You will be joining a team that loves what they do! We enjoy working hard and include our Workday core value of ‘Fun’ in almost everything we do.
About the Role
We are looking for someone with multitasking abilities, exceptional social skills and project management skills. A successful Executive assistant will have a proactive demeanor to provide Senior-level executive support and managing schedules. Workday is a fast growing company, and the Executive Assistant will need to handle ambiguity and multiple priorities. The utmost confidentiality is imperative, as you will be working on critical projects and will be privy to confidential information. The role will need to be in the office 50% of the time
In this role you will:
- Run, prioritize and anticipate the executive's day to day schedule, confirm meetings, enter expenses, and attend to other matters as needed.
- Handle interaction and communications with employees at all levels and across the organization, including other Workday executives, and outside vendors.
- Prepare correspondence, presentations, and internal and external communications, as requested.
- Book domestic and international travel arrangements (air, hotel, ground travel) including sophisticated planning of meeting agendas and logistics, assist with meeting coordination, and build detailed itineraries for travel.
- Be proactive and a problem solver - takes action with little/no direction, acts on behalf of the Executive. Anticipates what's upcoming and helps executives stay ahead.
- Learns the team overtime and has a pulse on team health. Available to the team and is included in all meetings, discussions, etc. Considered part of the leadership team, not just someone in the background.
- Plan and coordinate department events as they arise, including the management of all meeting details (preparing agendas, preparing presentations, ordering meals, securing space, and inviting attendees).
- Establish processes to make department interactions more efficient ; identify business process improvements.
- Track and help drive completion of key tasks and follow up with outstanding items.
About You
Basic Qualifications
- 5+ years of executive support and/or project coordination experience, supporting multiple senior level executives in a face-paced technology environment.
- BA/BS degree or equivalent experience.
- The ability to put yourself in the executive’s shoes and handle the schedule in a way that promotes the most effective use of time.
- Excellent interpersonal, and problem solving skills.
- Must have abilities to work with a sense of urgency, and have flexibility.
- Strong critical thinking skills with the ability to work independently with general direction and guidance.
- Ability to handle highly confidential information with discretion, sound judgment, confidentiality and the utmost integrity.
- Professional skill set working with office applications including Outlook, Google Drive, Google Sheets, Google Slides, Word, Excel, PowerPoint and Zoom.
Other Qualifications
- Excellent at multi-tasking
- Doesn’t do tomorrow what can be done today
- Meticulous follow-up
- Cordial and pleasant – is part of their brand
- Can bring groups together and lead, contribute and follow as needed
- Knows how to manage a project or task plan – building out timelines and dependencies
- Is a cultural ambassador for the team – can demonstrate all our core values with ease
- Loves to have fun and is creative around events, meetings, etc. – doesn’t get stuck in ruts or routines, but thinks outside the box with planning
Our Approach to Flexible Work
With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.
At Workday, we are committed to providing an accessible and inclusive hiring experience where all candidates can fully demonstrate their skills. If you require assistance or an accommodation at any point, please email accommodations@workday.com.
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