Overview
The Administrative Assistant provides dedicated administrative and operational support for a facilities account. This role supports site and account leadership by ensuring accurate documentation, scheduling coordination, data tracking, and consistent communication across custodial, engineering, and operations teams.
The ideal candidate is highly organized, detail‑oriented, and comfortable supporting multiple leaders and sites in a fast‑paced, institutional environment. This position plays a key role in maintaining administrative efficiency, compliance readiness, and day‑to‑day operational support across facilities.
Pay: $45,0000-50,000/year
The pay listed reflects the expected range for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package.
For more information, visit: ABM Team Member Benefits | Staff & Management
Responsibilities
1. Administrative & Operational Support
- Provide administrative support to account and site leadership across the facilities portfolio.
- Maintain organized records, files, reports, and documentation supporting operations, safety, HR, and compliance.
- Prepare and distribute internal communications, schedules, meeting materials, and reports.
- Support coordination of site activities, vendor visits, and leadership meetings.
2. Scheduling, Data & Documentation
- Assist with tracking schedules, staffing rosters, attendance records, and operational reports.
- Support accurate data entry and documentation related to facilities operations.
- Maintain logs, trackers, and documentation required for audits and client reporting.
- Assist leadership with report preparation and data consolidation.
3. Communication & Coordination
- Serve as a point of contact for administrative inquiries from site teams and stakeholders.
- Coordinate communication between custodial, engineering, HR, and operations teams.
- Support onboarding coordination and administrative tasks for new hires as needed.
- Ensure timely follow‑up on assigned administrative action items.
4. Compliance & Process Support
- Assist with maintaining records required for compliance, training, and governance.
- Support audit readiness by organizing documentation and tracking required submissions.
- Follow established ABM procedures, confidentiality standards, and data accuracy requirements.
- Identify opportunities to improve administrative workflows and organization.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification preferred.
- 1–3 years of administrative or office support experience preferred.
- Experience supporting operations, facilities, or institutional environments a plus.
- Strong organizational and time‑management skills with attention to detail.
- Proficiency with Microsoft Office applications (Excel, Outlook, Word, Teams).
- Strong verbal and written communication skills.
- Ability to manage multiple priorities in a structured, deadline‑driven environment.
Preferred Skills:
- Exposure to facilities, custodial, or engineering operations
- Experience maintaining compliance or audit documentation
- Ability to work effectively with diverse teams and leadership styles
