Overview
Pay:
$45,0000-50,000/year
The pay listed reflects the expected range for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package.
For more information, visit: ABM Team Member Benefits | Staff & Management
Responsibilities
1. Administrative & Operational Support
- Provide administrative support to account and site leadership across the DPS facilities portfolio.
- Maintain organized records, files, reports, and documentation supporting operations, safety, HR, and compliance.
- Prepare and distribute internal communications, schedules, meeting materials, and reports.
- Support coordination of site activities, vendor visits, and leadership meetings.
2. Scheduling, Data & Documentation
- Assist with tracking schedules, staffing rosters, attendance records, and operational reports.
- Support accurate data entry and documentation related to facilities operations.
- Maintain logs, trackers, and documentation required for audits and client reporting.
- Assist leadership with report preparation and data consolidation.
3. Communication & Coordination
- Serve as a point of contact for administrative inquiries from site teams and stakeholders.
- Coordinate communication between custodial, engineering, HR, and operations teams.
- Support onboarding coordination and administrative tasks for new hires as needed.
- Ensure timely follow‑up on assigned administrative action items.
4. Compliance & Process Support
- Assist with maintaining records required for compliance, training, and governance.
- Support audit readiness by organizing documentation and tracking required submissions.
- Follow established ABM procedures, confidentiality standards, and data accuracy requirements.
- Identify opportunities to improve administrative workflows and organization.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification preferred.
- 1–3 years of administrative or office support experience preferred.
- Experience supporting operations, facilities, or institutional environments a plus.
- Strong organizational and time‑management skills with attention to detail.
- Proficiency with Microsoft Office applications (Excel, Outlook, Word, Teams).
- Strong verbal and written communication skills.
- Ability to manage multiple priorities in a structured, deadline‑driven environment.
Preferred Skills:
- Experience supporting school districts or large institutional accounts
- Exposure to facilities, custodial, or engineering operations
- Experience maintaining compliance or audit documentation
- Ability to work effectively with diverse teams and leadership styles
