Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This position serves as a trusted operational partner who ensures leaders and teams can stay focused on strategic priorities by managing critical business rhythms and administrative functions. The role involves providing comprehensive support to all levels of management and external business partners during an active reorganization period. This professional will maintain continuity across day-to-day execution by proactively solving problems, managing sensitive information, and partnering with key stakeholders including HR, Finance, Procurement, and leadership to keep organizational commitments on track. The position requires managing complex administrative functions while demonstrating the ability to navigate ambiguity and drive outcomes across multiple priorities simultaneously.
Job Responsibilities
- Provide calendar management and scheduling support for managers and teams across multiple stakeholders
- Coordinate travel arrangements and process business expenses in a timely and accurate manner
- Plan and coordinate meetings, events, and onsite activities for teams and groups
- Support department financial operations including budget tracking and basic financial coordination
- Manage personnel operations and facility operations to ensure smooth daily functioning
- Oversee procurement of goods and services including computer equipment, office supplies, and reference materials
- Maintain and develop vendor relationships to support departmental needs
- Provide general office support and serve as the primary department and group contact
- Support team operations during the active reorganization period
- Perform basic tracking tasks using tools such as Excel and demonstrate willingness to learn new productivity features
- Complete special projects as assigned by leadership
- Partner with cross-functional stakeholders to maintain organizational commitments and deadlines
- Handle confidential and sensitive information with discretion and professionalism
Requirements
- Prior experience providing administrative and calendar support for multiple stakeholders
- Demonstrated experience managing meetings and scheduling for leadership
- Previous experience supporting team or group operations and coordination
- Experience as a Microsoft vendor or contractor is strongly preferred
- Advanced calendar management and scheduling coordination
- Proficiency in Microsoft Outlook for email and calendar management
- Basic to intermediate Excel skills with willingness to learn advanced features including Excel Copilot
- Strong organizational and time management abilities
- Excellent written and verbal communication skills
- Ability to manage ambiguity and adapt quickly in dynamic environments
- Problem-solving skills with proactive approach to challenges
- Attention to detail and accuracy in all administrative tasks
- Ability to prioritize multiple tasks and manage competing deadlines
- Strong interpersonal skills for partnering with stakeholders at all levels
- Discretion in handling confidential and sensitive information
- Learning mindset with ability to ask questions and try new tools
- Collaborative approach to working in team environments
Additional Details
- Location: Redmond, WA (Onsite)
- Duration: 2 months
- Pay Range*: $27.50 - $31 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
