Executive Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
We are seeking a highly organized and detail-oriented administrative professional to serve as a cornerstone of support for a high-impact team. In this role, you will provide comprehensive administrative support to two dynamic managers while also contributing to the broader administrative team. This position demands a proactive, process-driven individual who thrives in a fast-paced environment, exercises sound judgment and discretion, and takes pride in delivering seamless, high-quality support across travel coordination, expense management, calendar oversight, and team communications. This is a unique opportunity for a top-tier administrative professional to shape team culture, streamline operations, and grow into expanded responsibilities within a collaborative and high-performing organization.
Job Responsibilities
- Own end-to-end travel arrangements for two managers, ensuring full compliance with travel and expense policies
- Prepare, submit, and track expense reports, proactively resolving issues and ensuring timely approvals
- Serve as the primary resource for travel policy guidance, corporate card usage, and reimbursement processes
- Manage complex calendars across multiple priorities, anticipating scheduling needs, resolving conflicts, and optimizing leaders' time
- Monitor and respond to email and team communication requests, triaging and routing information appropriately
- Perform general office duties including ordering supplies, maintaining records management systems, and performing basic bookkeeping work
- Prepare invoices, reports, memos, letters, financial statements, and other documents
- File and retrieve corporate documents, records, and reports
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Prepare agendas and make arrangements for committee, board, and other meetings
- Collaborate with internal and external stakeholders to deliver seamless event experiences
- Provide backup support to the local executive assistant and broader administrative team
- Build strong relationships with executive-level and administrative staff, fostering a culture of collaboration and trust
- Exercise sound judgment, tact, diplomacy, integrity, confidentiality, and professionalism in all communications and interactions
Requirements
- 5 to 7 years of administrative support experience required
- Minimum of 18 months of tenure in a relevant administrative role required
- Demonstrated experience supporting administrative functions with a specific focus on calendar management required
- Prior experience providing administrative support to leadership or executives strongly preferred
- Bachelor's degree preferred, or equivalent experience in administrative or business support functions
- Strong verbal and written communication skills with the ability to interact professionally at all levels of the organization
- Exceptional calendar management skills with demonstrated ability to manage complex scheduling across multiple priorities
- Proven ability to work independently, manage time effectively, and drive tasks to closure with minimal direction
- Ability to keep information organized and strictly confidential
- Process-driven mindset with extreme attention to detail and organizational discipline
- Ability to deal with ambiguity, make independent decisions, and remain proactive in a dynamic environment
- Capable of managing multiple projects simultaneously, actively tracking pending items, and reprioritizing based on shifting business needs
- Strong multi-tasking, customer service, and interpersonal skills
- Basic mentoring skills to provide support and constructive performance feedback to peers
- Familiarity with Office 365 tools including Outlook, Word, Excel, and PowerPoint
Additional Details
- Location: Redmond, WA (Hybrid: 3 days a week)
- Duration: 18 months
- Pay Range*: $30.50 - $35 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
