Overview
This position is responsible for performing accounting processes related to general accounting (expenses and balance sheet) within the Enterprise Service Center (ESC). This position supports a team in their interactions with Accounting Managers and internal stakeholders; ensures that software and other tools are available and functional to efficiently and effectively process accounting tasks; ensures that process flows and accountabilities executed and followed to maintain strong internal controls and safeguard the assets of ABM Industries; manages the processing of cash, bank, accounts payable, prepaid expenses, commissions and other general expenses accounting records related records; ensures that appropriate accounting related training is completed within deadlines; ensures that appropriate benchmarks are monitored against processes and systems; and escalates process improvements supporting management efforts.
Job Responsibilities:
- Review expense dashboards (i.e. credit card, utilities, etc.) to analyze month-over-month variances and against budget/forecast and collaborate with Operation/Field
- Actively support Operations/Fields Managers with inquires dealing with accounts payable, prepaid expenses, commissions and other expenses and providing relevant financial analysis
- Compile the Tax Year End Schedule (YES) Package, gathering necessary financial data and documentation for tax reporting purposes.
- Responsible for the preparation of reconciliations for cash, bank, accounts payable (AP), prepaid expenses, commissions, and other expense accounts, as well as all other financial transaction and data processing and reports related to the preparation of the monthly financial statements
- Support processes to prepare and maintain schedules and supporting documentation needed for management, internal and external reporting, external auditors, and SOX requirements
- Work closely with the Accounting Organization leadership to see that Record-to-Report process flows and accountabilities are maintained and supported
- Support month-end and year-end close efforts for Record-to-Report processes including performing accruals, reclasses and adjustments; ensure individual deadlines and deliverables are met accurately and timely
- Work with the relevant teams to drive and manage process improvements, up and downstream, in the Record-to-Report processes
- Engage in cross-training on departmental functions and work flexibly to assist other staff and/or fill in, as needed
- Maintain systems, and policies and procedures, to ensure adherence to company guidelines and accounting standards
- Maintain culture of service. This culture includes developing and maintaining relationships with the field operations teams, ESC teams, and stakeholders and partners in Source-to-Pay, FP&A, IT, HR, Internal Audit, and others. Ensure there is two-way communication and a feedback loop to optimize process outcomes
- Support robust communication plans and maintain open lines of communication with counterparts, clients, and stakeholders, including routine insights on pre-planned cadences
- Assist with quarter and year-end audit requests
Minimum Requirements:
- Bachelor’s degree in accounting or related discipline
- 0-3 years of Record-to-Report and accounting experience, preferably with exposure to general accounting, within a Shared Services Environment
- Experience with Oracle Cloud Finance (OCF) General Ledger (GL); OCF Portfolio Management (PPM); OCF Smart View; OCF Reports; Account Reconciliation System (ARCS); Enterprise Journals highly preferred
- Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint; PowerBI experience highly preferred
- Understanding of generally accepted accounting principles (GAAP)
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management
