Title:
Administrative Specialist V
Belong, Connect, Grow, with KBR!
Program Summary
KBR is a global leader in engineering, technology, and government solutions dedicated to advancing national defense and security. KBR's Readiness and Sustainment division is the Team Behind the Mission®. We deliver mission critical services to the U.S. military and coalition partners around the world. Our key capabilities include base operations; contingency and expeditionary support; next generation asset management; digitally focused logistics; prepositioned stock; and integrated supply chain management.
Job Summary
As an Executive Administrative Specialist at KBR, you will provide comprehensive administrative and secretarial support to a Vice President or President. Your role will involve general clerical duties, receptionist tasks, and project-based work, tailored to specific functions or departments such as Procurement or Engineering. Under general direction, you will complete broadly defined tasks that support business operations, including data entry, correspondence, and reporting. Effective communication skills are essential, as you will be a key point of contact within the organization.
Roles and Responsibilities
- Provide administrative support to up to 3 Vice President or President, including managing schedules, arranging meetings, and handling correspondence.
- Serve as the point of contact for coordinating with SharePoint Owners as required.
- Act as a P-Card Administrator, Timesheet Administrator, and Expense Report Administrator.
- Assist Support Services during their visits to Houston, including arranging logistics and accommodations.
- Manage office tasks such as reserving conference rooms, handling shipping, and validating parking.
- Oversee supplies, business cards, swag, invoice payments, and registrations for expos and memberships.
- Administer SAME (Society of American Military Engineers) tasks, including managing the KBR US roster, membership renewals, and job postings.
- Serve as the point of contact for the storage office used by various departments including IT, PSM, BD, HR, and HSE.
- Coordinate floor space and billing for assigned area and assist with security and government compliance.
- Handle mail and package deliveries and coordinate floor moves.
- Act as Badge Administrator/Approver for your assigned area and Conference Room Administrator for KBR Government Solutions, U.S. (GSUS).
- Manage maintenance and repair requests for assigned areas.
- Perform other duties as assigned.
Basic Qualifications (Required Education, Experience, Skills, and Certifications)
- Requires a High school diploma or equivalent and at least 8 years of experience in an administrative or secretarial role.
- Requires proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Must have strong organizational and multitasking skills.
- Requires excellent oral and written communication skills.
Preferred Qualifications (Preferred Education, Experience, Skills, and Certifications)
- Experience supporting senior executives in a corporate environment.
- Familiarity with SharePoint and other collaboration tools.
- Knowledge of procurement or engineering administrative processes.
KBR Benefits
KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development. Click here to learn more: KBR Benefits
INCLUSION AND DIVERSITY AT KBR
At KBR, we are passionate about our people, sustainability, and our Zero Harm culture.
These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of team’s philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
